PRIVACY POLICY

Pittsford Youth Services
Effective Date: March 2026

Introduction

Pittsford Youth Services (“PYS,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information of visitors to our website.

This Privacy Policy explains what information we collect, how we use it, how it is shared, how long it is retained, and your rights regarding your information.

By using this website (www.pittsfordyouthservices.org), you agree to the terms of this Privacy Policy.

Information We Collect

Information You Voluntarily Provide

We may collect personal information when you:

  • Submit a contact form

  • Refer a youth

  • Make a donation

  • Contact us via email

  • Request information about services

This may include:

  • Name

  • Email address

  • Phone number

  • Mailing address

  • Information included in your message

  • Donation-related information

We do not store or process full credit card numbers on our servers.

Donation Information

Online donations are processed through PayPal. When you donate, your financial information is collected and processed directly by PayPal and is subject to PayPal’s Privacy Policy and Terms of Service.

PYS does not store full financial account or payment card information.

Automatically Collected Information

Our website is hosted on Squarespace and uses Google Analytics. When you visit the site, certain information may be collected automatically, including:

  • IP address

  • Browser type

  • Device type

  • Pages visited

  • Date and time of access

  • Referring website

This information is used to analyze website usage and improve site performance and functionality.

Cookies and Tracking Technologies

Our website may use cookies and similar technologies to:

  • Enable core website functionality

  • Improve performance and usability

  • Analyze traffic through Google Analytics

You may adjust your browser settings to disable cookies. However, certain features of the site may not function properly if cookies are disabled.

How We Use Information

We may use collected information to:

  • Respond to inquiries and referrals

  • Coordinate services

  • Process donations

  • Maintain organizational and tax records

  • Improve website functionality

  • Comply with legal and regulatory requirements

We do not sell, rent, or trade personal information.

How We Share Information

We may share information with:

  • Service providers supporting our operations (such as Squarespace, PayPal, and analytics providers)

  • Professional advisors (legal, accounting, or regulatory)

  • Government authorities when required by law

We share only the information reasonably necessary for the intended purpose.

Data Retention

We retain personal information only as long as necessary to:

  • Fulfill the purpose for which it was collected

  • Maintain appropriate nonprofit records

  • Comply with legal, tax, and regulatory obligations

Donation records may be retained in accordance with nonprofit and tax recordkeeping requirements.

When personal information is no longer required, it is securely deleted or archived in accordance with organizational policies.

Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no method of internet transmission or electronic storage is completely secure, and we cannot guarantee absolute security.

Children’s Privacy

Our website is intended for parents, guardians, and community members. We do not knowingly collect personal information directly from children under the age of 13 through our website.

If we become aware that personal information has been collected from a child under 13 without parental consent, we will take appropriate steps to delete that information.

Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of third-party websites.

Your Rights

You may request:

  • Access to personal information we maintain about you

  • Correction of inaccurate information

  • Deletion of personal information, subject to legal limitations

To submit a request, please contact us using the information below.

Changes to This Policy

We may update this Privacy Policy from time to time. The Effective Date above reflects the most recent revision.

Contact Us

Pittsford Youth Services
info@pittsfordyouthservices.org
(585) 264-0604